This Privacy Notice for SCOUTFLIX INC ("we," "us," or "our") describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you:
- Visit our website at https://www.scoutflix.com or any website of ours that links to this Privacy Notice;
- Download and use our mobile application (ScoutFlix), or any other application of ours that links to this Privacy Notice;
- Use ScoutFlix — a scouting app for sports;
- Engage with us in other related ways, including any sales, marketing, or events.
Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at privacy@scoutflix.com.
Summary of Key Points
What personal information do we process? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use.
Do we process any sensitive personal information? Some information may be considered "special" or "sensitive" in certain jurisdictions (e.g., racial or ethnic origins, sexual orientation, religious beliefs). We do not process sensitive personal information.
Do we collect any information from third parties? We do not collect any information from third parties.
How do we process your information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We process your information only when we have a valid legal reason to do so.
In what situations and with which parties do we share personal information? We may share information in specific situations and with specific third parties.
How do we keep your information safe? We have adequate organizational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure.
What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information.
How do you exercise your rights? The easiest way to exercise your rights is by submitting a data subject access request, or by contacting us. We will consider and act upon any request in accordance with applicable data protection laws.
Table of Contents
- What information do we collect?
- How do we process your information?
- What legal bases do we rely on to process your personal information?
- When and with whom do we share your personal information?
- Do we use cookies and other tracking technologies?
- How do we handle your social logins?
- How long do we keep your information?
- How do we keep your information safe?
- Do we collect information from minors?
- What are your privacy rights?
- Controls for do-not-track features
- Do United States residents have specific privacy rights?
- SMS communications & 10DLC compliance clause
- Do we make updates to this notice?
- How can you contact us about this notice?
- How can you review, update, or delete the data we collect from you?
1. What Information Do We Collect?
Personal information you disclose to us
We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.
Personal Information Provided by You. The personal information we collect may include:
- names
- phone numbers
- email addresses
- usernames
- passwords
- contact preferences
- contact or authentication data
- billing addresses
- debit/credit card numbers
Sensitive Information. We do not process sensitive information.
Payment Data. We may collect data necessary to process your payment if you choose to make purchases, such as your payment instrument number and the security code associated with your payment instrument. All payment data is handled and stored by Stripe. Their privacy notice is available at https://stripe.com/privacy.
Social Media Login Data. We may provide you with the option to register using your existing social media account details (e.g., Facebook, X). If you choose to register this way, we will collect certain profile information about you from the social media provider, as described in "How Do We Handle Your Social Logins?" below.
Application Data. If you use our application(s), we also may collect the following information if you choose to provide us with access or permission:
- Mobile Device Access. We may request access or permission to certain features from your mobile device, including contacts, microphone, and other features. You may change permissions in your device settings.
- Mobile Device Data. We automatically collect device information (mobile device ID, model, manufacturer), operating system, version information, system configuration, device and application identification numbers, browser type and version, hardware model, ISP and/or mobile carrier, and IP address.
- Push Notifications. We may request to send you push notifications regarding your account or certain features of the application(s). You can opt out in your device's settings.
This information is primarily needed to maintain the security and operation of our application(s), for troubleshooting, and for our internal analytics and reporting purposes.
All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.
Information automatically collected
We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information.
Like many businesses, we also collect information through cookies and similar technologies. You can find out more in our Cookie Notice: https://www.scoutflix.com/cookies.
The information we collect includes:
- Log and Usage Data. Service-related, diagnostic, usage, and performance information our servers automatically collect, including IP address, device information, browser type and settings, activity in the Services (timestamps, pages and files viewed, searches, features used), and device event information (system activity, error reports, hardware settings).
- Device Data. Information about your computer, phone, tablet, or other device used to access the Services — IP address (or proxy server), device and application identification numbers, location, browser type, hardware model, ISP and/or mobile carrier, operating system, and system configuration.
- Location Data. Information about your device's location, precise or imprecise. We may use GPS and other technologies to collect geolocation data. You can opt out by refusing access or disabling Location on your device, though some features may be limited.
Google API
Our use of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
2. How Do We Process Your Information?
We process your personal information for a variety of reasons, including:
- To facilitate account creation and authentication and otherwise manage user accounts.
- To deliver and facilitate delivery of services to the user.
- To respond to user inquiries/offer support and solve any potential issues.
- To send administrative information about our products and services, terms changes, and similar information.
- To fulfill and manage your orders, payments, returns, and exchanges.
- To enable user-to-user communications via our communication features.
- To request feedback and contact you about your use of our Services.
- To send marketing and promotional communications based on your preferences. You can opt out at any time.
- To deliver targeted advertising tailored to your interests and location.
- To protect our Services through fraud monitoring and prevention.
- To evaluate and improve our Services, products, marketing, and your experience.
- To identify usage trends to better understand how the Services are used.
- To determine the effectiveness of marketing and promotional campaigns.
- To comply with our legal obligations, respond to legal requests, and defend our legal rights.
3. What Legal Bases Do We Rely On to Process Your Information?
If you are located in Canada, this section applies to you. We may process your information if you have given us specific permission (express consent) or where permission can be inferred (implied consent). You can withdraw your consent at any time.
In some exceptional cases, we may be legally permitted to process your information without consent, including:
- If collection is clearly in the interests of an individual and consent cannot be obtained in a timely way;
- For investigations and fraud detection and prevention;
- For business transactions provided certain conditions are met;
- If it is contained in a witness statement and the collection is necessary to assess, process, or settle an insurance claim;
- For identifying injured, ill, or deceased persons and communicating with next of kin;
- If we have reasonable grounds to believe an individual has been, is, or may be a victim of financial abuse;
- If collection is reasonable for investigating a breach of an agreement or contravention of Canadian law;
- If disclosure is required to comply with a subpoena, warrant, court order, or rules of court;
- If it was produced by an individual in the course of their employment, business, or profession;
- If collection is solely for journalistic, artistic, or literary purposes;
- If the information is publicly available and is specified by the regulations;
- We may disclose de-identified information for approved research or statistics projects, subject to ethics oversight and confidentiality commitments.
4. When and With Whom Do We Share Your Personal Information?
We may need to share your personal information in the following situations:
- Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
5. Do We Use Cookies and Other Tracking Technologies?
We may use cookies and similar tracking technologies (like web beacons and pixels) to gather information when you interact with our Services. Some online tracking technologies help us maintain security, prevent crashes, fix bugs, remember preferences, and assist with basic site functions.
We also permit third parties and service providers to use online tracking technologies on our Services for analytics and advertising, including to help manage and display advertisements, tailor advertisements, or send abandoned shopping cart reminders.
To the extent these online tracking technologies are deemed to be a "sale"/"sharing" under applicable US state laws, you can opt out by submitting a request as described in "Do United States Residents Have Specific Privacy Rights?" below.
Specific information is set out in our Cookie Notice: https://www.scoutflix.com/cookies.
Google Analytics
We may share your information with Google Analytics to track and analyze the use of the Services. Google Analytics Advertising Features that we may use include: Remarketing with Google Analytics, Google Display Network Impressions Reporting, and Google Analytics Demographics and Interests Reporting. To opt out, visit https://tools.google.com/dlpage/gaoptout. You can opt out of Google Analytics Advertising Features through Ads Settings and Ad Settings for mobile apps. Other opt out means include optout.networkadvertising.org and networkadvertising.org/mobile-choice.
6. How Do We Handle Your Social Logins?
Our Services offer you the ability to register and log in using your third-party social media account details (like Facebook or X). Where you choose to do this, we will receive certain profile information about you from your social media provider — typically name, email address, friends list, and profile picture, and other information you choose to make public.
We will use the information we receive only for the purposes described in this Privacy Notice or otherwise made clear to you on the relevant Services. We do not control, and are not responsible for, other uses of your personal information by your third-party social media provider.
7. How Long Do We Keep Your Information?
We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law. No purpose in this notice will require us keeping your personal information for longer than the period in which users have an account with us.
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or, if not possible, securely store and isolate it from further processing until deletion is possible.
8. How Do We Keep Your Information Safe?
We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure. Transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.
9. Do We Collect Information From Minors?
We do not knowingly collect, solicit data from, or market to children under 18, nor do we knowingly sell such personal information. By using the Services, you represent that you are at least 18 or the equivalent age in your jurisdiction, or are the parent or guardian of such a minor consenting to use. If we learn that personal information from users under 18 has been collected, we will deactivate the account and take reasonable measures to promptly delete such data. Please contact us at privacy@scoutflix.com.
10. What Are Your Privacy Rights?
In some regions (like Canada), you have certain rights under applicable data protection laws, which may include the right (i) to request access and obtain a copy of your personal information; (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; (iv) if applicable, to data portability; and (v) not to be subject to automated decision-making. If a decision producing legal or similarly significant effects is made solely by automated means, we will inform you, explain the main factors, and offer a simple way to request human review.
Withdrawing your consent: If we are relying on your consent, you have the right to withdraw it at any time by contacting us. This will not affect the lawfulness of processing before its withdrawal.
Opting out of marketing and promotional communications: You can unsubscribe at any time by clicking the unsubscribe link in our emails, replying "STOP" or "UNSUBSCRIBE" to SMS, or by contacting us. We may still send service-related messages.
No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Information sharing to subcontractors in support services is permitted. All other use case categories exclude text messaging originator opt-in data and consent.
Account Information
If you would at any time like to review or change information in your account or terminate it, you can log in to your account settings and update your user account. Upon request to terminate your account, we will deactivate or delete your account and information from our active databases. We may retain some information to prevent fraud, troubleshoot, assist investigations, enforce legal terms, or comply with legal requirements.
Cookies and similar technologies: Most browsers accept cookies by default. You can usually set your browser to remove or reject cookies; this could affect certain features of our Services. For further information, see our Cookie Notice: https://www.scoutflix.com/cookies.
If you have questions or comments about your privacy rights, email us at privacy@scoutflix.com.
11. Controls for Do-Not-Track Features
Most web browsers and some mobile operating systems and applications include a Do-Not-Track ("DNT") feature you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard is adopted that we must follow, we will inform you in a revised version of this Privacy Notice.
California law requires us to let you know how we respond to web browser DNT signals. Because there currently is not an industry or legal standard for recognizing or honoring DNT signals, we do not respond to them at this time.
12. Do United States Residents Have Specific Privacy Rights?
Categories of Personal Information We Collect
The table below shows the categories of personal information we have collected in the past twelve (12) months. The examples are illustrative and do not reflect the specific personal information we collect from you.
| Category | Examples | Collected |
|---|---|---|
| A. Identifiers | Contact details, such as real name, alias, postal address, telephone or mobile contact number, unique personal identifier, online identifier, IP address, email address, and account name | NO |
| B. Personal information as defined in the California Customer Records statute | Name, contact information, education, employment, employment history, and financial information | NO |
| C. Protected classification characteristics under state or federal law | Gender, age, date of birth, race and ethnicity, national origin, marital status, and other demographic data | NO |
| D. Commercial information | Transaction information, purchase history, financial details, and payment information | NO |
| E. Biometric information | Fingerprints and voiceprints | NO |
| F. Internet or other similar network activity | Browsing history, search history, online behavior, interest data, and interactions with our and other websites, applications, systems, and advertisements | NO |
| G. Geolocation data | Device location | NO |
| H. Audio, electronic, sensory, or similar information | Images and audio, video or call recordings created in connection with our business activities | NO |
| I. Professional or employment-related information | Business contact details to provide our Services at a business level, or job title, work history, and professional qualifications if you apply for a job with us | NO |
| J. Education Information | Student records and directory information | NO |
| K. Inferences drawn from collected personal information | Inferences drawn from any collected personal information to create a profile or summary about, for example, an individual's preferences and characteristics | NO |
| L. Sensitive personal Information | — | NO |
We may also collect other personal information outside of these categories through instances where you interact with us in person, online, or by phone or mail in the context of:
- Receiving help through our customer support channels;
- Participation in customer surveys or contests;
- Facilitation in the delivery of our Services and to respond to your inquiries.
We will use and retain the collected personal information as needed to provide the Services or for:
- Category H — As long as the user has an account with us.
Sources of Personal Information
Learn more about the sources of personal information we collect in "What Information Do We Collect?" above.
How We Use and Share Personal Information
Your personal information may be used in profiling and automated processes that could produce legal or similarly significant effects for you. Learn more in "How Do We Process Your Information?" above.
Will your information be shared with anyone else? We may disclose your personal information with our service providers pursuant to a written contract between us and each service provider.
We may use your personal information for our own business purposes, such as undertaking internal research for technological development and demonstration. This is not considered "selling" of your personal information.
We have not disclosed, sold, or shared any personal information to third parties for a business or commercial purpose in the preceding twelve (12) months. We will not sell or share personal information in the future belonging to website visitors, users, and other consumers.
Your Rights
You have rights under certain US state data protection laws. However, these rights are not absolute, and in certain cases, we may decline your request as permitted by law. These rights include:
- Right to know whether or not we are processing your personal data;
- Right to access your personal data;
- Right to correct inaccuracies in your personal data;
- Right to request the deletion of your personal data;
- Right to obtain a copy of the personal data you previously shared with us;
- Right to non-discrimination for exercising your rights;
- Right to opt out of the processing of your personal data if used for targeted advertising (or sharing as defined under California's privacy law), the sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects.
Depending upon the state where you live, you may also have:
- Right to access the categories of personal data being processed (e.g., Minnesota);
- Right to obtain a list of the categories of third parties to which we have disclosed personal data (e.g., California, Delaware, Maryland);
- Right to obtain a list of specific third parties (e.g., Minnesota and Oregon);
- Right to review, understand, question, and correct how personal data has been profiled (e.g., Minnesota);
- Right to limit use and disclosure of sensitive personal data (e.g., California);
- Right to opt out of the collection of sensitive data and personal data collected through the operation of a voice or facial recognition feature (e.g., Florida).
How to Exercise Your Rights
To exercise these rights, you can contact us by submitting a data subject access request, emailing privacy@scoutflix.com, visiting scoutflix.com/#contact, or referring to the contact details at the bottom of this document.
We will honor your opt-out preferences if you enact the Global Privacy Control (GPC) opt-out signal on your browser.
Under certain US state data protection laws, you can designate an authorized agent to make a request on your behalf. We may deny a request from an authorized agent that does not submit proof of valid authorization.
Request Verification
Upon receiving your request, we will need to verify your identity. We will only use personal information provided in your request to verify your identity or authority. If we cannot verify your identity from information already maintained by us, we may request additional information for verification and security or fraud-prevention purposes.
Appeals
Under certain US state data protection laws, if we decline to take action regarding your request, you may appeal by emailing privacy@scoutflix.com. We will inform you in writing of any action taken or not taken, including a written explanation. If denied, you may submit a complaint to your state attorney general.
California "Shine The Light" Law
California Civil Code Section 1798.83 permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident, please submit your request using the contact details below.
13. SMS Communications & 10DLC Compliance Clause
- Consent to Receive SMS Messages. By providing your phone number and opting in, you consent to receive SMS messages from ScoutFlix regarding account notifications, sports picks updates, marketing messages, promotional content, or other service-related communications. Your consent is not required as a condition of any purchase.
- Opt-In Process. You will only receive SMS messages if you explicitly opt in through:
- Our website sign-up form;
- In-app registration;
- Texting a designated keyword (e.g., "JOIN");
- Other approved methods.
- Message Frequency & Charges. Message frequency may vary. Standard message and data rates may apply based on your mobile carrier plan. ScoutFlix is not responsible for any carrier fees incurred.
- Opt-Out Instructions. You may opt out of SMS communications at any time by replying "STOP" to any message. Upon unsubscribing, you will receive a confirmation SMS, and no further messages will be sent unless you re-subscribe.
- Help & Support. Reply "HELP" to any message or contact our support team for assistance.
- Data Privacy & Security. We value your privacy and do not share, sell, or lease your mobile number to third parties for marketing purposes. Your data is stored securely and handled per our Privacy Policy.
- Carriers Disclaimer. Mobile carriers are not liable for delayed or undelivered messages.
By opting in to receive SMS messages from ScoutFlix, you acknowledge and agree to these terms.
14. Do We Make Updates to This Notice?
We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this Privacy Notice. If we make material changes, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently.
15. How Can You Contact Us About This Notice?
If you have questions or comments about this notice, you may email us at privacy@scoutflix.com or contact us by post at:
SCOUTFLIX INC
1308 Rosewood Trl
Flowermound, TX 75028
United States
16. How Can You Review, Update, or Delete the Data We Collect From You?
Based on the applicable laws of your country or state of residence in the US, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please fill out and submit a data subject access request.